ULTIMATE DANCE EVENTS LTD 2026 AND 2027 SEASON AND FINALS

RULES & REGULATIONS

It is the responsibility of every Studio Director, Teacher, Independent Entrant, Parent/Guardian and participant, where applicable, to read and understand these Rules & Regulations before entering an Ultimate Dance Events LTD event.

BY SUBMITTING AN ENTRY AND PAYING A DEPOSIT, YOU CONFIRM THAT YOU HAVE READ, UNDERSTOOD AND AGREED TO BE BOUND BY THESE RULES & REGULATIONS.

The Studio Director or person submitting entries is responsible for ensuring that all dancers, parents/guardians, teachers, chaperones and accompanying persons connected with their entries are made aware of the relevant rules and requirements.

Failure to read these Rules & Regulations will not be accepted as grounds for exemption from them.

Ultimate Dance Events LTD reserves the right to update or amend its Rules & Regulations where reasonably necessary. The rules applicable to an event will be those published by Ultimate Dance Events LTD for that event/season.

All entries are submitted at the discretion and responsibility of the Studio Director, Teacher or authorised entrant.

Dance and performance are art forms and choreography may differ greatly according to training, background and style. Ultimate Dance Events LTD appoints experienced judges who assess routines across multiple criteria, including technique, performance, creativity and overall presentation. All judging decisions, scores and placements are final.

By entering an Ultimate Dance Events LTD event, entrants acknowledge that photographs and/or video footage may be captured during the event and may be used by Ultimate Dance Events LTD for event coverage and promotional purposes, subject to any applicable consent requirements.

Ultimate Dance Events LTD reserves the right, where reasonably necessary, to amend competition days, schedules, venues or event arrangements, or to cancel all or part of an event. Unless otherwise stated, dancers entering an event must be available between 7:00am and 11:00pm on any advertised competition day.

ASPIRE CATEGORY

FOR NEWCOMERS TO COMPETING & DANCERS WITH ADDITIONAL REQUIREMENTS

Ultimate Dance Events LTD is proud to welcome dancers of all abilities and levels of competitive experience.

Our ASPIRE CATEGORY is designed to provide an encouraging and supportive introduction to Ultimate Dance Events LTD competitions and replaces what was previously referred to as our Novice/SEN Category.

Aspire is intended for:

• Dancers who are newcomers to competitive dance and are in their first year of competing; and/or
• Dancers who have additional requirements and for whom the Aspire Category provides a more appropriate and supportive competitive environment.

Aspire is currently available for SOLO ENTRIES ONLY.

Aspire dancers compete within their relevant age group in an OPEN ASPIRE CATEGORY, incorporating all dance genres.

A dancer may enter a maximum of TWO Aspire solos at an event.

Dancers entered as newcomers to competition should ordinarily be within their first year of competitive dance. A dancer who has previously competed at an Ultimate Dance Events LTD event should not subsequently be entered into Aspire as a newcomer.

Where a dancer is entered into Aspire because of additional requirements, previous competitive experience does not automatically prevent an Aspire entry. Ultimate Dance Events LTD recognises that individual circumstances differ and eligibility may therefore be considered by the organisers on a case-by-case basis.

Ultimate Dance Events LTD reserves the right to move an entrant from Aspire into the main competitive categories where we reasonably believe that the dancer does not meet the purpose or eligibility requirements of the Aspire Category.

Dancers must not cross between Aspire and the main competitive sections at the same event. For example, a dancer cannot enter Aspire and Main Competition Lyrical. Where entered into Aspire, their applicable solo entries must remain within Aspire.

Aspire is not currently offered for Duets, Trios or Groups.

Aspire-only sections are available up to and including the 13–15 Years age category. Dancers aged 16+ who are identified as Aspire entrants may be noted as such but will compete within the main category for their age group.

ASPIRE & ULTIMATE DANCE EVENTS LTD FINALS

ASPIRE ENTRIES DO NOT QUALIFY FOR THE ULTIMATE DANCE EVENTS LTD FINALS, REGARDLESS OF PLACEMENT OR SCORE.

Placements achieved within an Aspire section are specific to that event and do not constitute qualification for an Ultimate Dance Events LTD Finals place.

Aspire dancers are also not eligible for Ultimate Dance Events LTD Title Awards through an Aspire entry.

The purpose of Aspire is to provide a positive, inclusive and supportive competitive experience for newcomers and dancers with additional requirements, while allowing dancers who are ready to progress into Ultimate Dance Events LTD's main competitive categories to do so when appropriate.

PAYMENTS

All entry fees must be paid using the payment method stated on the invoice issued by Ultimate Dance Events LTD and must be received in full by the payment deadline shown on the invoice.

Only official Ultimate Dance Events LTD entry forms will be accepted. Entry forms must be completed accurately and in full and submitted no later than the published entry deadline, normally 8 weeks prior to the event, unless otherwise stated.

Incomplete entry forms may be returned and will not be considered confirmed entries.

AN ENTRY IS NOT SECURE UNTIL THE REQUIRED DEPOSIT HAS BEEN RECEIVED.

Once a deposit has been received, the space will be provisionally secured. The remaining balance must then be paid in full by the due date stated on the invoice.

Payment deadlines form part of the terms under which a place is offered and cannot be extended unless expressly agreed in writing by Ultimate Dance Events LTD.

It is the responsibility of the Studio Director, Teacher or person responsible for the booking to ensure that all invoices are paid by their stated due dates.

Ultimate Dance Events LTD is not responsible for chasing outstanding payments or issuing payment reminders.

Where payment has not been received by the stated deadline, Ultimate Dance Events LTD reserves the right to withdraw the entries, cancel the booking and offer the space to another school or entrant on the waiting list.

Deposits paid to secure a provisional place at an Ultimate Dance Events LTD event are non-refundable.

Payment of a deposit does not alter or extend the deadline for payment of the remaining balance.

REFUNDS & WITHDRAWALS

Ultimate Dance Events LTD operates a strict refund policy.

Once entry fees have been paid, refunds are not automatically available. Any refund or credit requested will be considered by Ultimate Dance Events LTD in accordance with the circumstances of the withdrawal and these Rules & Regulations.

Ultimate Dance Events LTD accepts no responsibility for a withdrawal notice that has not been successfully received. All withdrawals should therefore be made in writing and confirmation of receipt should be obtained.

Exceptional circumstances may include:

• Injury or illness supported by appropriate medical evidence;
• Government restrictions or lockdowns; or
• A significant national or international event that prevents the event from proceeding.

Where a refund has been approved, please allow up to 30 days for the refund to be processed.

Deposits remain non-refundable unless Ultimate Dance Events LTD expressly confirms otherwise in writing.

ENTRIES

All entries are accepted on a first come, first served basis and remain subject to availability.

Ultimate Dance Events LTD reserves the right to close entries before the advertised closing date where an event reaches capacity.

Competitors must not knowingly perform original or protected choreography where they do not have the appropriate permission or rights to perform that choreography.

Ultimate Dance Events LTD believes dancers are generally best supported by consistent training through a reputable dance school or structured training programme. We do, however, recognise that some dancers compete independently.

For the purposes of our events, an Independent Dancer is a dancer who is not representing a physical dance school or studio as part of a regular structured programme.

Where there is any uncertainty regarding the eligibility or classification of an independent entrant, the decision of Ultimate Dance Events LTD will be final.

Ultimate Dance Events LTD competitions offer the opportunity to enter:

SOLOS
DUETS
TRIOS
GROUPS

Groups must contain a minimum of 4 performers.

AGE CATEGORIES – SOLOS, DUETS & TRIOS

PETITE – 6 Years & Under

JUNIOR – 7–9 Years

INTERMEDIATE – 10–12 Years

TEEN – 13–15 Years

SENIOR – 16+ Years

AGE CATEGORIES – GROUPS

PETITE – 7 Years & Under

JUNIOR – 10 Years & Under

TEEN – 14 Years & Under

SENIOR – 15 Years & Over

For Groups, Duets and Trios, the age category will be determined using the average age of the dancers performing, based on each dancer's age on the date of the competition.

Ultimate Dance Events LTD reserves the right to request proof of age where necessary.

Where a dancer is the sole competitor entered within a particular section, Ultimate Dance Events LTD reserves the right to combine or move that entry into an appropriate Open category within the same age group to provide meaningful competition.

Where an entrant remains the sole competitor within a section, they may be awarded first place by default subject to the judging and awards procedures applicable to that event.

TIME LIMITS

Additional performance time cannot be purchased or added.

The maximum permitted performance times are:

Solo – 2 minutes

Duet/Trio – 2 minutes 30 seconds

Group – 4 minutes

DANCE CATEGORIES

ULTIMATE DANCE EVENTS LTD

Ballet/Pointe
Modern/Jazz
Lyrical
Contemporary
Commercial/Street/Hip Hop
Tap
Song & Dance/Musical Theatre/Vocal
Acrobatics
Open – any genre that does not appropriately fit within another listed category

ULTIMATE DANCE EVENTS GROUPS

CLASSICAL
Classical Ballet, Contemporary, Lyrical, Character, National and Pointework.

STAGE
Jazz, Modern, Tap and Musical Theatre, with or without vocals.

COMMERCIAL
Street, Hip Hop, Breaking, Commercial Jazz and K-Pop.

OPEN

Any style not fitting into the above category or more than one genre is combined, Ultimate Dance Events Limited will use this category when required 

Ultimate Dance Events LTD reserves the right to move an entry into a more appropriate category where an entry has clearly been submitted into the incorrect section.

ATTENDANCE

By entering a two-day or weekend event, all dancers must be available to compete on both advertised event days.

Ultimate Dance Events LTD cannot accept requests for dancers to compete on a particular day.

The preliminary running order is provided as a draft and may be amended by Ultimate Dance Events LTD to ensure the safe, fair and efficient running of the event.

Where possible, Ultimate Dance Events LTD will work with Studio Directors and Teachers regarding genuine scheduling concerns; however, specific performance times, days or running-order positions cannot be guaranteed.

The final timetable and performance schedule will be issued prior to the event.

MUSIC & TECHNICAL REQUIREMENTS

All competition music must be submitted using the method or upload link provided by Ultimate Dance Events LTD.

Full music submission information will be provided once entries have been submitted and the applicable fees have been paid.

Music exceeding the permitted performance time may be rejected.

Overtime or performance extensions cannot be purchased.

Schools and entrants are strongly advised to bring an appropriate backup copy of all music to the event.

All stage lighting, sound systems and venue effects are operated subject to the facilities available at the hosting venue.

Ultimate Dance Events LTD cannot guarantee specific lighting states, effects, sound equipment or technical facilities.

AWARDS & TITLE ENTRIES

All competitors are scored out of a maximum total of 200 points.

Sections may award 1st, 2nd and 3rd place, where applicable, together with any additional or special awards determined by Ultimate Dance Events LTD.

Awards will normally be presented in accordance with the event schedule.

Individual adjudication score sheets are not produced. Placements and scores will be supplied to schools following the event via email or another method specified by Ultimate Dance Events LTD.

TITLE AWARDS

Dancers wishing to be considered for an Ultimate Dance Events LTD Title Award must be entered for the Title Award in accordance with the entry procedure for that event.

Where permitted, a Title entry may also be added at the event prior to the dancer performing.

Title Awards are offered within the age categories published for the relevant event.

Aspire entrants are not eligible for Title Awards through an Aspire entry.

TEACHERS & CHAPERONES

Ultimate Dance Events LTD provides each participating school with two complimentary Teacher Passes, unless otherwise stated for a particular event.

Independent entrants do not receive complimentary spectator passes.

Schools may provide their own appropriately registered or licensed chaperones where required.

It is the responsibility of the school to ensure that any chaperone attending on its behalf holds the appropriate registration, licence or identification required by their relevant local authority.

Chaperone details may be required to be submitted to Ultimate Dance Events LTD prior to the event.

Chaperones must check in at the registration desk and may be required to display or produce their valid identification while attending the event.

Parent helpers may be permitted to access designated changing areas to assist their own child but must not enter restricted backstage areas, including the stage or wings, unless expressly authorised by Ultimate Dance Events LTD.

Unless otherwise confirmed, additional teachers, chaperones and parent helpers must hold a valid spectator ticket to access the venue.

SPECTATORS

Ultimate Dance Events LTD is committed to creating a safe, welcoming and enjoyable environment for dancers, teachers, families and spectators.

Anyone who is not performing or attending in an authorised staff, teacher or chaperone capacity may be considered a spectator.

All spectators are expected to behave in a professional, responsible and respectful manner and must comply with the rules of both Ultimate Dance Events LTD and the hosting venue.

Behaviour including harassment, intimidation, abusive or discriminatory language, threatening behaviour, aggressive gestures, disruption or conduct that may compromise the safety or enjoyment of others will not be tolerated.

Ultimate Dance Events LTD and/or venue management reserve the right to refuse admission or require any person whose behaviour is considered inappropriate, unsafe or disruptive to leave the event.

Serious or repeated breaches may result in the individual being prohibited from attending future Ultimate Dance Events LTD events.

Spectator tickets may be available to purchase in advance through the ticketing platform specified for each event and, where capacity permits, at the venue.

All spectator tickets are non-refundable unless otherwise required by applicable law.

Anyone requiring access to the auditorium as a spectator must hold a valid ticket.

Spectators should remain seated during performances wherever possible and should only enter or leave the auditorium between performances.

Photography and video recording must be undertaken responsibly and only where permitted.

Spectators must only photograph or record their own child, dancer or school unless they have appropriate permission to do otherwise.

Ultimate Dance Events LTD reserves the right to restrict or prohibit photography and recording where these requirements are not followed.

PERFORMER CODE OF CONDUCT

All performers, teachers, chaperones, parents and accompanying persons are expected to conduct themselves in a professional, responsible and respectful manner.

Changing and dressing areas must be kept clean and tidy.

No person may touch, move, damage or interfere with another person's belongings without permission.

Intimidating, threatening, abusive, discriminatory or deliberately disrespectful behaviour towards another performer, teacher, parent, spectator, member of venue staff or Ultimate Dance Events LTD team member will not be tolerated.

Ultimate Dance Events LTD reserves the right to take appropriate action where behaviour is considered unsafe, abusive or seriously disruptive to the event.

CHANGING AREAS

Changing facilities vary between venues and may be limited.

Schools may be allocated an individual changing area or may be required to share facilities with other participating schools.

Ultimate Dance Events LTD does not guarantee separate male and female changing areas at every event.

Studio Directors, Teachers and Parents/Guardians remain responsible for the supervision and safeguarding of dancers within their care.

Where a dancer or family has a specific changing requirement, they should contact Ultimate Dance Events LTD prior to the event wherever possible so that available options can be discussed.

PROPS, MUSIC & PERFORMANCE CONTENT

Dangerous props are strictly prohibited.

This includes, but is not limited to:

Fire or naked flames; real swords or knives; flammable substances or gases; liquids that may create a slip hazard; live animals; or any item considered unsafe by Ultimate Dance Events LTD or the hosting venue.

General performance props are permitted provided they can be safely placed and removed within the permitted performance time and comply with venue requirements.

Ultimate Dance Events LTD accepts no responsibility for the loss of or damage to props or personal belongings, except where liability cannot lawfully be excluded.

Explicit or inappropriate music is not permitted.

Ultimate Dance Events LTD reserves the right to stop or disqualify a performance where music, choreography, costume, props or content is considered inappropriate for the event or presents a safety concern.

EVENT RUNNING TIMES & BACKSTAGE RESPONSIBILITY

Dancers must remain at or sufficiently close to the venue throughout the relevant event day and must be ready to perform when required.

Due to the nature of live events, schedules can change.

Ultimate Dance Events LTD reserves the right for an event to run up to one hour ahead of or behind the published timetable.

It is the responsibility of each dancer, Studio Director and Teacher to monitor the progress of the event.

Performers must check in with the backstage team at least four routines before their scheduled performance, unless instructed otherwise.

Failure to be ready when called may result in the performance being moved or, where this is not reasonably possible, missed.

INSURANCE, INJURY & PERSONAL PROPERTY

It is the responsibility of each Studio Director or Dance School to maintain appropriate insurance for its dancers, teachers, staff and activities.

Participation in dance and performance involves an inherent risk of injury.

Ultimate Dance Events LTD and hosting venues will not accept responsibility for personal belongings, costumes, props or other property that is lost, stolen or damaged, except where liability cannot lawfully be excluded.

Nothing within these Rules & Regulations is intended to exclude or restrict any liability which cannot legally be excluded or restricted.

PROFESSIONAL CONDUCT BETWEEN SCHOOLS

Ultimate Dance Events LTD supports competitors, teachers, schools and families and aims to create a positive environment across all events.

We do not condone the deliberate solicitation or "poaching" of dancers from other schools for personal or commercial gain.

Ultimate Dance Events LTD is, however, an independent event organiser and does not act as a governing body regulating the contractual or training relationships between dancers and individual dance schools.

Disputes of this nature should therefore ordinarily be resolved between the relevant parties and will not automatically affect a school's eligibility to participate in an Ultimate Dance Events LTD event.

ULTIMATE DANCE EVENTS LTD FINALS

Qualification for the Ultimate Dance Events LTD Finals is subject to the qualification criteria published for the relevant competition season.

Finalists must confirm their attendance by the published deadline. A Finals place is not guaranteed until the required confirmation and applicable deposit/payment have been received.

Failure to confirm by the stated deadline may result in the Finals place being released.

Free-entry awards, competition credits or complimentary regional entries cannot be redeemed against Finals entries unless expressly stated otherwise by Ultimate Dance Events LTD.

Any such awards may only be redeemed against eligible regional events and in accordance with their individual terms.

ASPIRE ENTRIES DO NOT QUALIFY FOR THE ULTIMATE DANCE EVENTS LTD FINALS.

Ultimate Dance Events LTD reserves the right to publish additional Finals-specific information, procedures and deadlines. By accepting a Finals place, entrants agree to comply with these Rules & Regulations together with any Finals-specific requirements communicated for that event.

 

ADDITIONAL REGULATIONS

Ultimate Dance Events Ltd accepts no responsibility or liability for any travel, accommodation, or other expenses incurred by competitors, parents, teachers, spectators, or attendees in connection with our events.

All travel and accommodation arrangements are made entirely at the individual's own risk. We strongly advise that any bookings made in advance are refundable or flexible.

In the event of a change of date, venue, schedule, postponement, or cancellation for any reason, Ultimate Dance Events Ltd shall not be liable for any associated costs, financial losses, or expenses incurred, to the fullest extent permitted by law.