A very warm welcome to Victory Dance & Performing Arts Festival

A new and innovative Dance and Performing Arts Festival in Hampshire, May 2026

Our entries site at Play and Perform enables you to register your school (or as a private entry) with a personalised password, to list the names/dates of birth/full details of your dancers and enables you to enter them for the classes outlined in our Syllabus for 2026. The site is easy to use and self-explanatory but if you do experience any problems do please contact us.

CONTENTS

• WHAT WE DO/WHO WE ARE
• SYLLABUS
• TIME LIMITS
• ENTRIES
• GRADING DESCRIPTIONS
• RULES AND REGS
• CHILD PROTECTION/SAFEGUARDING/NNCEE/HEALTH AND SAFETY/RISKS
• PRIVACY POLICY                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Dear Performers, Families, and Friends,

On behalf of the organisers, it is with great pleasure to welcome you to the Victory Dance and Performing Arts Festival! We are thrilled to gather talented dancers, artists, and enthusiasts from near and far to celebrate the power, passion and beauty of performance.

This festival is more than just a stage it’s a space where creativity shines, dreams take flight, and artistry connects us all. Over the coming days, you will witness breathtaking performances, inspiring collaborations, and the incredible dedication that defines our performing arts community.

To all participants: thank you for sharing your talent, courage, and hard work. Each routine and performance represents hours of practice, discipline and love for the art. Whether you’re performing, teaching, or supporting from the audience, your presence helps make this festival a vibrant success.

May this festival inspire you to continue reaching for new heights both on and off the stage.

Welcome to the Victory Dance and Performing Arts Festival where passion meets performance, and every artist is a champion.

Our directors have years of experience not only in events and festivals but in performing arts and have all trained at vocational colleges including Central School of Ballet, Arts Educational, Urdang and Addict Dance Academy. We as a team are always looking for ways to improve and grow the performing arts opportunities in the UK and Scotland.

We work with world renowned adjudicators across all of our events providing professional feedback and critiques giving their expertise to ensure that all dancers feel valued, nurtured and leave with inspiration for their next performance.

With warmest regards,

The Festival Directors
Victory Dance and Performing Arts Festival.

VICTORY DANCE AND PERFORMING ARTS FESTIVAL SYLLABUS

The age of the competitor is determined by the date of birth on 31^st Aug 2025.

TIME LIMITS IN MINUTES

GRADING DESCRIPTIONS

DEVELOPING 65-69 marks A performance demonstrating an awareness of technical skills, requiring more consistency & artistry. A performance with primary skills in the artistic presentation. A performance with primary skills in technical knowledge. A performance that demonstrates primary skill with intention or confidence.

PROGRESSING 70-74 marks A performance showing development of technique and/or communication and commitment. A performance showing some underlying artistic skills. A performance with some demonstration of underlying technical knowledge. A performance that communicates some intention and increasing confidence.

 MERIT 75-79 marks A competent performance, showing some artistic awareness and/or technical ability. A competent performance showing some artistic skills. A competent performance showing accurate necessary technique. A competent performance that communicates intention with some confidence.

COMMENDED 80-84 marks A convincing performance technically & artistically, with increasing stylistic & communication skills. A competent performance showing appropriate artistic skills. A competent performance showing accurate technique. A competent performance that communicates intention with confidence.

HONOURS 85-89 marks An excellent performance, demonstrating fluent technical and artistic skills with emerging individuality. A consistent performance showing very good understanding and exploration of expression. A consistent performance showing appropriate understanding and clear application of technique with confidence. A consistent presentation that communicates confident intention using projection throughout the delivery and is convincing in performance.

OUTSTANDING 90-95 marks An impressive performance technically and The performance shows confident technical and artistic direction. The performance shows very confident technical skills. The overall presentation communicates very engaging and artistically, displaying spontaneity & clear individuality. skills. The overall presentation communicates intention using projection throughout. overall presentation demonstrates a sophisticated use of technical attributes which enhance projection. convincing intention using projection throughout the delivery of the performance with confidence and flair. A superlative performance, displaying exceptional artistic individuality.

EXCEPTIONAL 95-100 marks The performance is exceptional showing an in depth understanding and imaginative use of artistic skills. The overall presentation demonstrates exceptional talent. The performance shows exceptional technical skills. The overall presentation demonstrates a sophisticated use of technical attributes which are in harmony The overall presentation communicates effortlessly with conviction and intent. The delivery of the piece is sophisticated, captivating and exceptional throughout. with the projection communication throughout the performance. There is a sense of individuality and autonomy throughout.

dCHILD PROTECTION AND SAFEGUARDING

Our Approach to Safeguarding

Roles and Responsibilities

Overview;

Safeguarding is at the heart of what we do and fundamental to our existence as a recognised performing arts platform for dancers.

Our event organisers are specialists in child safeguarding practices. The purpose of this document is to outline our approach to child protection and safeguarding with commitment and confidence.

Safeguarding children is the action we take to promote the welfare (or wellbeing) of children and protect them from harm. Child protection is part of the safeguarding continuum and focusses on the activity that is undertaken to protect individual children identified as suffering or likely to suffer significant harm 2 Child: This policy is in respect of all children. A child includes babies, children and young people from prebirth up to 18 years. In Scotland, there is a variance to this where a child is someone up to the age of 16 years unless the child is subject to a supervision requirement by a Children’s Hearing, in which case they are considered a child until the age of 18 years.

The best interests of the child are paramount in all considerations about their welfare and protection, including when to maintain confidentiality and when to share information about them.

Children have a right to participate in decisions about their lives. Their views, wishes, feelings and experiences are evident in our work with them.

Concerns or allegations that Ultimate Dance Events staff or volunteers have abused or neglected a child or adult will be managed sensitively and fairly in accordance with these policies, relevant legislation and local procedures.

Working together with children, their parents, carers and other agencies is essential to promoting children’s welfare/wellbeing and ensuring their protection. In some limited circumstances, it will not be appropriate to engage with parents and carers to protect the child.

As part of working together we expect professionals to act on our concerns, and we will escalate our concerns in our efforts to be satisfied that the child has been protected, taking a stand in cases where we consider the protection of the child has not been taken seriously either with Ultimate Dance Events or those investigating child protection.

Allegation/ Concern identified at Ultimate Dance Events and reported to event directors.

If an allegation has been made against a senior member of staff such as the Directors or event staff consultation between alternative senior member of staff/venue staff

will take place to establish action to be taken. 

Distinguish allegation from complaint;  

• Behaved in a way that may/or has  harmed a child 
• Possibly committed a criminal offence against or related to a child 
• Behaved towards a child/children in a way that indicates they may pose a risk of harm to children. 

Discuss allegations/concerns with the said staff member and discuss further action to be taken. 

Reports and advice from exterior services such as child welfare/social care/police etc will be requested. 

Staff members disciplinary investigation will take place. If suspension from duties is required staff member will be informed in writing that they should not return to work until investigation has been completed and a sufficient outcome is decided. Employers and the employee are asked not to discuss the allegation with colleagues or exterior persons. 

Alternatives to suspension; The individual undertaking duties which do not involve direct contact with the child concerned or other children. Providing an assistant or colleague to be present when the worker has contact with children. 

At Ultimate Dance Events we endeavour to do our best to avoid suspension allowing time for an informed decision to be made and possibly reduce the initial impact of the allegation. This will depend on the nature of the allegation. 

Initial consideration meeting to discuss allegation and further action to be taken. review initial consideration meeting and establish outcome as the following; 

• No further action required but consider referral to children's social care and/or police if allegation is considered false or malicious. 

Unsubstantiated/unfounded, malicious or false. Employer returning to work and receiving substantial aftercare and support to build confidence in working with children again. 

• Prosecution after criminal proceedings/child may have suffered harm.

Employer unsuitable refer to DBS. 

At all stages local authority designated officers to safeguarding children will be kept informed. 

Working closely with children at Ultimate Dance Events. 

Due to the nature and type of work carried out at all Ultimate Dance Events programmes as a performance platform for children and young adults a certain amount of care and attention is required when working with children in the performing arts environment.

Ultimate Dance Events staff should always ensure there is adequate supervision within changing facilities at all times i.e chaperones/parents/guardians and that children are supervised throughout event days by an adult and under the correct suitability and ratio of children to adult.

Children working at a higher/advanced/competitive level may find they are subject to minor injuries such as falling/slipping. i.e Contemporary and Acro Gymnastics performances where rolls/falls/jumps/aerial work are required, bruising can occur. In this instance the teacher/chaperone/parent of the child should be immediately made aware.

Photography and Videography – By taking part in all Ultimate Dance Events teachers are agreeing to all children under their umbrella/school being. photographed or videoed for promotional purposes for Ultimate Dance Events and for parent purchase. Parents/Guardians must make it very clear to Ultimate Dance Events staff should they wish for their child not to be photographed or videoed. Personal photography is not permitted backstage or in the dressing rooms.

All Ultimate Dance Events staff duty of care to each individual child; any person in charge or working with children and young people in any capacity is considered both legally and morally to owe them a duty of care. The child’s welfare is paramount and this means that the child’s safety and protection must be the most important consideration and take priority over everything else

Ultimate Dance Events designated safeguarding leads are both registered chaperones with DBS certificates and understand the obligation to all children partaking in their events.

A child performing, rehearsing for a performance during the performance period, taking part in an activity, or staying in accommodation in order to take part in a performance or activity under a licence, must be supervised at all times whilst taking part in a performance or activity, or whilst at that accommodation, by a chaperone, unless they are under the direct supervision of either their parent or a teacher from their school. Chaperones must be approved by the local authority that has granted the relevant licence to the child as part of the application process as being suitable to exercise care and control of the child in question.

DESIGNATED SAFE GUARDING LEADS: CHARLOTTE WEAVER AND SARAH FRY

PRIVACY POLICIES

Ultimate Dance Events takes great care to preserve your privacy and safeguard any personal data you provide to us. This Privacy Policy explains how we collect and use your personal data. WHAT PERSONAL DATA WE COLLECT We collect information supplied by you from the application/entry form(s) submitted for participation in the event, and any further documentation that your complete during the event. We may collect personal data such as, but not limited to: • Name • Address • Date of Birth • Telephone Number • Email Address • Bank Details We do not collect ‘sensitive personal data’ unless there is a legitimate reason for this i.e. where an entrant may need support to participate in a class. HOW WE WILL USE YOUR PERSONAL DATA We will use your personal data in a number of ways for the purpose of running the festival, these may include, but are not limited to: • To process your entry form to participate in the event • To keep you updated about the event • To send you copies of our syllabus • To manage volunteers • To include names of performers in electronic and printed programmes, along with a digitally published list of winners (full names of competitors and winners only) The application/entry forms ask you to acknowledge and consent to keeping your personal data for these purposes. ACCESS TO YOUR DATA AND CORRECTION You have the right to request a copy of the information that we hold about you. This can be obtained, without charge, by application to the organisers. SYLLABUS 2025 We want to make sure that your personal information is accurate and up to date and all reasonable efforts will be made to ensure this is the case. You may ask us to correct or remove information you think is inaccurate. SHARING YOUR PERSONAL DATA Your personal data will be treated as strictly confidential and will be accessed only by organisers of the festival. It will be stored securely by ensuring that appropriate technical measures are in place and will not be shared by any third party without your consent, unless required to by law. You can request that your data be removed from the mailing list at any time by contacting Ultimate Dance Events. HOW LONG WILL WE KEEP YOUR PERSONAL DATA Your personal data will not be retained for longer than necessary in relation to the purposes for which it was originally collected. Trophy winners’ details will be retained until the trophies are returned safely to the festival. Contact details will be retained on record for 12 months from the last day of the event so that you can be notified about any further events. OTHER WEBSITES Our website provides links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their relevant privacy policies

Ultimate Dance Events Risk Assessment 2025/2026

Event Details

• Event Name: Applies To All – Ultimate Victory Dance Championships, Ultimate Victory The Groups and Victory Dance and Performing Arts Festival and Ultimate Dance Events Intensives
• Date: YEAR 2025/20926
• Organizer: ULTIMATE DANCE EVENTS LTD
• Assessor: SARAH FRY AND CHARLOTTE WEAVER
• Date of Assessment: CONTINUOUS ASSESMENT (JULY 2025)

1. Risk Assessment Table

2. Emergency Preparedness

• First Aid: Qualified first aiders on-site; first aid kits at accessible points
• Emergency Evacuation: Clearly marked exits, evacuation plan in place, staff briefed
• Communication: Walkie-talkies or mobile contact lists for staff coordination
• Incident Reporting: Designated person to log any incidents or near-misses

3. Insurance & Legal

• Public Liability Insurance: Confirmed and valid
• Performer Waivers: Upon entering any event this is agreed that all performers, and spectators attend at own risk
• Venue Compliance: Fire safety and building regulations met

4. Review

• Monitor risks throughout event
• Post-event debrief and report
• Update risk assessment for future events